Secretary I

Overview of Position

CORE’s Electronic Monitoring Program (CEMP) seeks a Secretary I responsible for maintaining program records, word processing, document editing, scheduling, filing, faxing, answering phones, internet research, expense and financial reporting and assisting with any other administrative functions required to support the program.

Essential Duties

• Answering phones

• Greeting visitors and maintaining visitor logs as required

• Ensuring time records are accurate and submitted to payroll on time

• Preparing purchase orders for the purchase of goods and services for Program Manager review and approval and forwards to the Corporate Office for final approval

• The Secretary I takes inventory of supplies and ensures orders are made in a timely manner as needed with management approval

• The Secretary I oversees the petty cash fund and is responsible for safeguarding, distributing, and accurately recording petty cash and obtaining appropriate documentation

• Maintain appropriate census for billing

• Developing, implementing and managing a filing system for CORE’s Electronic Monitoring Program resident records

• Initiating and developing resident case records upon arrival to the facility and management of the file while at the facility. In the filing of resident documentation and ensuring accurate and complete information as needed

• Other duties and responsibilities as assigned

Necessary Skills

• Highly organized with attention to detail

• Superior telephone etiquette, friendly and welcoming personality

• Good interpersonal and presentation skills

• Able to multi- task

• Ability to maintain confidentiality of client information and court records

• Ability to establish and maintain accurate records

• Ability to work independently within the program while maintaining policies and procedures

• Ability to communicate effectively, both verbally and in writing, in a non-judgmental, courteous and professional manner

• Requires extensive written and verbal communication skills needed to motivate, convince, and/or change behavior or attitude of clients

• Ability to travel locally required

• Knowledge of Microsoft Office Suite

Qualifications

Education: Bachelor’s Degree, preferred. High School Diploma or GED, required.

Experience: At least two years’ experience as a secretary working in a private or non-profit organization.

Experience in residential community-based corrections is preferred. Total work experience needed in lieu of the combination of education and work experience is five years.

Employment is subject to approval by the Bureau of Prisons under the U.S. Department of Justice. Prior criminal record is not necessarily a bar to employment, but failure to disclose a criminal record or pending criminal charges may be a bar to employment or may result in termination.

CORE DC is an Equal Opportunity Employer (EOE)